Records management in the archives
While records management is not specifically part of my job duties, every January I go to the shelves, pull the box of Clarke researcher registration forms and request cards. According to the CMU records schedule these forms are kept five years after December of the year they were created. In January of the sixth year, I shred them. Finally last year the library contracted with a professional shredding company. Now I just have to haul a box to 4th floor. In this case these forms are from 2011. In 2012 I put them on a shelf. In January 2017 I shred them. The records schedule specifies they are to shredded due to the signatures on them.
Box contents to be shredded
Note I wrote in 2011 to remind myself to shred this box in Jan. 2017
Cassie has concluding her work on MI Supreme Court Justice Weaver's Campaign series. The series is 2 boxes (.75 cu.ft.) processed documenting Weaver's first campaign for MI Supreme Court. During this campaign, Weaver was a judge in the Appellate Court.
Now Cassie is beginning to process three dimensional objects related to Leonard Oil Co. There are glasses, dishes, a sewing kit, and other, varied materials. Much of this was featured in our Leonard Oil exhibit a few years ago. Cassie has experience and training working with objects, so she is a great choice to process the object collection.
The Clarke also has a historical collection of of the company, not the official records of the company, about 20 cubic feet which is processed and cataloged. For more information on the collection please see the finding aid here https://quod.lib.umich.edu/c/clarke/ehll--leonardhistorical?byte=5003348;focusrgn=summaryinfo;subview=standard;view=reslist
A female Chilean biochemistry graduate student experienced grad science labs in her university which lacked sufficient equipment for all college students to conduct scientific experiments. She added sensors to smart phones to provide students with equal access to conduct scientific experiments using the phone. Her program, created with a software engineer, is called Lab4U. Initially used in Chile, the use of Lab4U is spreading internationally. It helps provide access to students in poorly funded countries or schools to conduct scientific experiments. Lab4U is democratizing teaching and learning science and increasing access to scientific learning, and it allows students to easily repeat and relive the experiments. It doesn't require a lot of explanation, nor a lot of equipment. To see the brief, inspiring video click here https://paidpost.nytimes.com/toyota/mothers-of-invention-presented-by-women-in-the-world.html?tbs_nyt=2017-march-nytnative_hpmod&cpv_dsm_id=3002438#lab4u
I am very delighted to just receive a Panasonic DV (digital video) camcorder from Jason Kiley in our IT unit. They do not use it anymore. With its cords hooked to a tv I can view DVs. I have 240 micro DVs from CMU. University Communications. I don't have the time to view all of them, but I can't trust the labels. I'm not sure until I sample view some of them how long they are and which are worth retaining in the archives. Then I need to figure out which format to retain them in which will be accessible in the future, how much storage it will take to store them, and whether they should go on a server.