Job posting

Head of Core Collection Reference Files

Job Summary
The Head of Core Collection Reference Files is responsible for managing the library's collection of paper-based and digital material organized in the main categories of film production, biography and general subjects; assessing material for inclusion in the reference files, which include clippings, marketing materials and film ephemera; working with the DMS and IT teams to develop and execute a plan for digitization and evaluate Web archiving services to support the collection; and working collaboratively to establish film title, subject and name headings for the Academy authorities and taxonomy. This is a full-time position reporting to the Library Director.

Duties and responsibilities
The Head of Core Collection Reference Files’ duties include supervising of staff members who evaluate, organize and catalog collection materials; supervising of staff members who produce preservation microfilm of collection materials; research and consultation on preservation technologies; implementing collection development policies; determining collecting, indexing and storage processes for paper-based collection materials; working with DMS/IT to determine indexing and storage for digital materials including digital publications and websites; ensuring consistency of practical procedures; working within the Academy-wide collection management system to maintain and develop databases for managing the collection; and supervising ongoing inventory projects. This position also provides reference services on a regular basis.

Qualifications and Requirements:
  • Master’s degree in library and information science or archival studies from an accredited program
  • Minimum five years library/archival work experience
  • Expert film history/industry knowledge
  • Expert knowledge of the rules and practices in complex filing systems and archives
  • Experience with databases and integrated library systems
  • Familiarity with preservation techniques, microfilm conversion and digital archive management
  • Familiarity with content management systems
  • Strong technology skills, experience with Archive-It highly desirable
  • Familiarity with authority control systems, subject analysis, copyright law and policies
  • Other duties as assigned

Personal characteristics
  • Strong service orientation
  • Ability to work effectively with colleagues, administrators and patrons
  • Ability to lead a diverse group in a positive and constructive manner
  • Excellent oral, written, and interpersonal communication skills
  • Ability to balance multiple projects and effectively set priorities

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