Digital Archivist, P-3 - The Hague (Temporary vacancy for initial period of three (3) months)
DEADLINE FOR APPLICATIONS : 04 June 2014
DATE OF ISSUANCE : 21 May 2014
OFFICE : Registry/Archives and Records Section
JOB OPENING NUMBER : 2014/MICT/MARS/019-P
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational setting and Reporting:
The position of Digital Archivist is located in the Archives and Records Section, The Hague Branch, Registry. Under the supervision of the Chief Archivist / Deputy Chief Archivist, the incumbent will be responsible for the management of the digital records of the Mechanism for International Criminal Tribunals (Mechanism) and the digital component of the International Criminal Tribunals’ Archives (“ICT Archives”).
· Contribute to the development of strategies, policies and procedures for the management of Mechanism records. Implement strategies, policies and procedures, in collaboration with the other archivists.
o Advise Mechanism officials and staff on recordkeeping issues and practices.
o Participate in recordkeeping improvement projects, contributing to feasibility studies, analysis, design, development and implementation and assisting with recruitment/procurement of specialist skills or materials.
o Contribute to the development and delivery of recordkeeping training programmes for Mechanism staff.
· Contribute to the development and implementation of strategies, policies and procedures for the management of the ICT Archives and the provision of access to them. Implement strategies, policies and procedures, in collaboration with the other archivists and the Associate Research Officer.
o Plan, organise, lead, monitor and evaluate work on acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives.
o Plan, organise, lead, monitor and evaluate work on preparation and dissemination of finding aids for archives.
o Research, analyze and evaluate new systems or tools for the management of archives, and make recommendations for their deployment.
o Advise on and recommend measures to enhance the accessibility of archives.
o Advise on the determination of requests for access to archives. If access is approved, provide access, and information and assistance to requesters, in collaboration with the Associate Research Officer.
o Assist the Chief Archivist / Deputy Chief Archivist in advocacy and outreach programmes. Conduct research and prepare presentation and publicity material.
· Contribute to the management of the Section’s records repositories.
o Ensure that repositories are maintained and managed in accordance with required standards.
o Manage the transfer of records and archives from client offices to the Section’s repositories.
o Manage the deaccessioning and disposition of records and archives, in accordance with established policies or instructions from client offices.
· Participate in the implementation of the International Criminal Tribunals’ information security and access regime. Liaise with client offices regarding information security classification, and implement decisions on classification/declassification, in collaboration with the relevant legal officer and Associate Research Officer.
· Contribute to the development and implementation of the Section’s plans for disaster preparedness, response and recovery.
· Supervise, guide and train support staff. Supervise the work of contractors and consultants.
· Contribute to the continuous improvement of the Section’s operations and services by: keeping abreast of professional developments; supporting audits of the Section’s work; participating in internal reviews of the Section’s work, recommending improvements and implementing approved initiatives.
· Assist the Chief Archivist / Deputy Chief Archivist in planning, budgeting, procurement, finance, human resources or facilities management, as required.
· Perform other duties as required.
· Professionalism – Demonstrable knowledge of recordkeeping theory and practice, and of established standards in records management and archives management. Ability to apply knowledge in specific organisational contexts. Ability to advise on recordkeeping based on analysis of organisational objectives. Demonstrable conceptual, analytical and evaluative skills Ability to conduct research and analysis, and formulate and present recommendations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
· Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
· Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Advanced university degree in archival science, records management, information management or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.
Minimum of five years of progressively responsible experience in archives management, records management or information management. Experience of managing digital records and archives, including digital preservation, is required. Experience of strict information security regimes is highly desirable. Experience in international tribunals or national courts is desirable. Experience in project management is an asset.
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Knowledge of French is an asset.
HOW TO APPLY:
1. NOTE FOR INTERNAL CANDIDATES (ICTY, ICTR & MICT):
1) Staff at the P-2 and P-3 level are eligible to apply.
2) Interested staff members must complete the UN Personal History Profile (PHP) form obtainable via the TRIBUNET or ICTY website. Please submit this with a cover letter and include the last two performance appraisals to the firstname.lastname@example.org in-box. Please indicate the job opening number in the subject line.
2. NOTE FOR EXTERNAL CANDIDATES:
1) External applicants must complete the UN Personal History Profile (PHP) form obtainable from the ICTY website (www.un.org/icty) and forward electronically to the email@example.com in-box. Please indicate the job opening number in the subject line.
Once applications are received, a list of candidates who meet the requirements of the post will be sent to the supervisor, who will prepare a written comparative analysis of the candidates and recommend a candidate for the position.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.